AIDA STAFF works with organizations that require reliable and professional personnel to support their events. We collaborate with companies, event agencies, conference and exhibition centers, hotels with meeting and conference facilities, institutions, organizations, and brands seeking additional staff on a per-project basis.
Whether the event involves corporate functions, conferences, exhibitions, VIP meetings, or special occasions, we provide appropriately prepared personnel tailored to the specific needs of each event.
No.
AIDA STAFF does not provide promoters or personnel engaged in active sales or product promotion.
Our specialization focuses on hospitality, reception, secretarial support, guest guidance, event assistants, and operational roles that contribute to the smooth execution of an event.
In this way, we ensure that our team consistently represents the brand and the event without engaging in commercial or promotional activities outside our scope of services.
Staffing requests are submitted exclusively through the dedicated “Staffing Request” form on our website.
This allows us to collect all necessary information in a structured manner, enabling us to respond accurately and propose the appropriate staffing plan.
Ideally, we recommend submitting your request at least 10 working days prior to the event date. This allows us to select suitable personnel, organize briefings, and ensure maximum availability and staffing quality.
However, we can also respond to shorter timelines, depending on team availability and the complexity of the project.
Yes. If requested, we can suggest an indicative number of staff members per role based on our experience in conferences, events, and exhibitions.
To do so, please indicate this in the “Comments” field at the end of the Staffing Request form. Please note that in order to submit the request, you will need to provide your initial estimate of the required number of staff per role. Our team will then review your needs and propose any necessary optimizations.
Yes. The cooperation proposal may be adjusted if your requirements change. Please inform us in writing so that the necessary adjustments to staffing or scheduling can be made.
The assigned AIDA STAFF representative remains available to support you. However, to ensure smooth preparation and timelines, changes should remain reasonable in scope compared to the original request.
The cooperation proposal you receive includes clear instructions regarding the acceptance process and the applicable payment methods.
The process is simple, fully documented, and transparent. Upon written confirmation of acceptance, we immediately proceed with scheduling, staff selection, and the next stages of preparation.
AIDA STAFF provides individuals with professional appearance, courtesy, and consistency, capable of meeting event requirements based on the guidance and briefing they receive.
Although previous event experience may vary among individuals, all team members are selected according to specific criteria, fully briefed regarding their role, and operate with responsibility, communication skills, and respect toward participants and organizers.
Yes. Prior to each event, personnel receive briefing according to the responsibilities defined.
The information provided by you is essential to ensure that AIDA STAFF personnel clearly understand their role and can perform their duties smoothly, without ambiguity or delays.
Yes. One individual may undertake multiple responsibilities if this aligns with the structure and needs of the event. The decision regarding role combination is determined by the client, who best understands the event’s operational flow.
If you request such a combination, we can advise whether it is practically feasible and inform you of any limitations. For example, at smaller events, the same person may handle reception and basic guest guidance, provided timing and flow allow.
Our objective is always the smooth execution of duties based on your defined priorities.
Yes. After the selection process is completed and suitable individuals are identified, we provide a file containing their profiles, including photographs and relevant professional information.
This file represents the final stage of the staffing process and is sent for your final approval before confirmation.
Yes, depending on event requirements.
Our primary working languages are Greek and English. In many cases, we can also provide staff with additional language skills, provided this is specified in the Staffing Request form.
AIDA STAFF primarily operates in Athens and Thessaloniki. We may also cover events in other Greek cities depending on the event and staff availability.
For events outside our main areas, staffing is assessed on a case-by-case basis to ensure service quality and reliability.
Pricing depends on the role, number of staff required, working hours and days, as well as any special event requirements.
Based on your submitted Staffing Request, we provide a detailed quotation reflecting the exact needs of your event.
Yes. AIDA STAFF issues service invoices exclusively.
Invoicing is carried out in accordance with the agreed terms outlined in the cooperation proposal.
For events held in Athens and Thessaloniki, transportation expenses are covered by AIDA STAFF and are not charged to the client.
For events outside these areas, additional travel and/or accommodation costs may apply depending on the location and event schedule. All relevant details are clearly stated in the cooperation proposal.
Yes, subject to staff availability.
In such cases, we immediately assess the request and inform you of the options that can be supported within the available timeframe. While we make every effort to accommodate urgent needs, availability may be more limited compared to requests submitted in advance.
Staff attire is defined and agreed upon in advance according to the type and style of the event.
Typically, personnel attend in professional attire such as total black or business attire. If specific colors or branded elements are required, these must be provided by the client.
In all cases, staff are informed in advance to ensure full alignment with your requirements.
Event protocol and procedures are defined exclusively by the organizer. AIDA STAFF personnel follow the instructions and briefing provided by you to ensure each responsibility is carried out accurately and according to event requirements.
Clear and timely communication from the client is essential for smooth execution.
AIDA STAFF manages personal data with full security and in compliance with GDPR and applicable legislation.
We collect only the information necessary for event staffing and process it strictly with lawful consent. Data is stored securely, not shared with third parties, and retained only for the duration required for its intended purpose.
No.
For data protection reasons, we do not disclose personal contact information of individuals assigned to your event.
All communication is conducted exclusively through AIDA STAFF. A designated representative from our team is always available for any information or clarification before or during the event.
Yes, exclusively for the purposes of the specific event.
AIDA STAFF has obtained consent from its personnel to appear in photographic material resulting from the event, provided such material is used solely for promotion, documentation, or communication related to that specific event.
Any other use of photographic material for unrelated purposes requires prior written approval from both AIDA STAFF and the individual concerned.
Yes. We can guide you effectively regarding suitable roles and the number of staff required for your event.
However, the Staffing Request form must first be completed so that we have the necessary basic information to provide accurate recommendations.
Yes, subject to availability.
We record your preferences and, where feasible, aim to maintain continuity by assigning staff who are already familiar with your event style and requirements.
In the event of an on-site incident, the AIDA STAFF supervisor — provided that a supervisor has been requested for coordination — is immediately informed and assumes responsibility for managing the situation.
The supervisor directs personnel, adjusts roles where feasible, and communicates with the organizer’s representative to ensure the smooth continuation of the event in the most effective manner possible.
AIDA STAFF is a specialized division of AIDA, providing professional event staffing services for conferences, exhibitions, and corporate events.
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